Privacy Policy

Contact and inquiry data. When you use our contact form or email us, we collect your name, email address, phone number (optional), company name, and the contents of your message.

Booking data. When you schedule a call through our booking system (Calendly), Calendly collects your name, email, and selected time slot under its own privacy policy: https://calendly.com/privacy

Chatbot conversation data. If you interact with the AI assistant on our Site, we collect the contents of the conversation and any contact details you choose to share, such as name, email, phone, and project details. Conversations may be processed by third-party AI model providers to generate responses.

Usage and device data. We collect standard technical data: IP address, browser type, device type, pages visited, referral source, and interaction data, via cookies and similar technologies.

Client project data. If you become a client, we process business information, content, credentials for platforms you grant us access to, and billing details as needed to deliver the Services.

We use personal data to respond to inquiries and provide requested information, schedule and conduct discovery calls, deliver and improve our Services, send service-related communications, send marketing communications where you have consented, analyze Site usage to improve performance and content, and comply with legal obligations.

You may opt out of marketing communications at any time.

Where applicable data protection laws apply, we process your data on the basis of contract, consent, legitimate interests, and legal obligation.

• Contract: to respond to inquiries and deliver Services.
• Consent: for marketing communications and non-essential cookies.
• Legitimate interests: for Site security, analytics, and business development.
• Legal obligation: for accounting, tax, and regulatory requirements.

We do not sell personal data. We share data only with service providers who help us operate and deliver our Services, including:

• Hosting and infrastructure providers
• Scheduling providers such as Calendly
• AI model providers for chatbot responses
• Analytics providers
• Email and productivity tools
• Payment processors for client billing

Some providers may process data outside your country. Where required, transfers are protected by appropriate legal safeguards.

We keep inquiry data for up to 24 months after last contact.

Client and contract data is kept for the duration of the engagement plus statutory retention periods, typically 6–10 years for invoices and accounting records.

Chatbot conversations are retained for up to 12 months for quality and service improvement.

Analytics data is retained according to the analytics provider’s settings.

We use essential cookies necessary for the Site to function and, with your consent, analytics cookies to understand how visitors use the Site.

You can control cookies through your browser settings.

Where applicable law provides, you may have the right to access, correct, delete, restrict, or object to the processing of your personal data. You may also have the right to data portability and to withdraw consent at any time without affecting prior processing.

To exercise your rights, email hello@prompt44.ai.

We use appropriate technical and organizational measures to protect personal data, including encryption in transit, access controls, and vendor due diligence.

No method of transmission or storage is 100% secure, but we work to protect your data using industry best practices.

The Site and Services are not directed at anyone under 16, and we do not knowingly collect data from children.

We may update this policy from time to time. The “Last updated” date above reflects the latest revision. Material changes may be announced on the Site.

Questions about this policy or your data can be sent to: hello@prompt44.ai